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Key Takeaways
- Minute-by-minute schedules never work. Ever.
- Identify the "Domino Tasks" – if these fail, everything fails.
- Build "Reset Blocks" into your day to catch up.
- Use LOMAevents to keep your vendor contacts handy for when you need to call them ASAP.
The "Perfect Plan" Trap
You have a spreadsheet. It says "7:00 PM: Guests Arrive" and "7:05 PM: Drinks Served." It looks beautiful. It is also a lie. Guests will arrive at 7:15. The bartender will need ice. The music will glitch. If your plan relies on everything being perfect, your plan is broken.
How to Build a Bulletproof Timeline
- Find the Dominos: Some things *must* happen on time (e.g., food service). Other things (speeches, dancing) can slide. Know the difference.
- The 15-Minute Rule: Add 15 minutes of "nothing" time every 2 hours. If you're running late, this saves you. If you're on time, everyone gets a bathroom break.
- The "Oh No" Plan: What if it rains? What if the food is late? Write down one backup plan for the big stuff.
Don't Micromanage, Facilitate
Your job isn't to shout at people to stay on schedule. Your job is to remove obstacles so they can do their jobs.
How LOMAevents Helps
- Vendor Contacts in One Tap: When the DJ is late, you don't want to be searching your email for their number. LOMAevents keeps all vendor info in one tap.
- Shared Notes: Share the timeline with your "helper" friend so they know what's supposed to happen next.
- AI Copilot: Ask our AI "What should I do if the caterer is late?" for instant advice.
Pro Tip: Tell your guests the event starts 30 minutes before the "real" start time. Tell your vendors to be ready 30 minutes before that. Now you have an hour of buffer.
Your Next Action
Look at your timeline. Find the tightest squeeze. Add 15 minutes of buffer. Now breathe.